Senior Accountant

• Location: Frisco, Texas
• Type: Dallas:Fin/Acct/HR:Contract External
• Job #9993

Contract-to-hire: Senior Accountant #9993
Frisco/Plano area client is seeking a Senior Accountant on a contract-to-hire basis.

Job Overview
Accounts Receivable

• Record deposits from client payments into QuickBooks
• Record payments to Snapshot and Tracker – attach invoice with payment remittance in Tracker
• Mark invoices paid in Billing folder with remittances attached
• Monitor Open Invoice report
• Prepare monthly borrowing base report by the 20th of each month – notify Controller when report is ready to be reviewed before submission to the bank

Invoicing

• Prepare client invoices monthly or as needed
• Submit invoices through email or designated supplier portals
• Update invoice ship dates and invoice status in QuickBooks
• Update Snapshot regularly with dates, payment status
• Organize and maintain billing worksheets
• Interface with project managers regarding invoicing details and collections as needed
• Prepare Europe invoices quarterly
• Prepare PT monthly entry in QuickBooks with proper coding to client/project and record invoice payments when received
• Reconcile monthly the “Receivable from PT” account in QuickBooks

Expense Reports

• Review employee expense reports in Tracker Suite – prioritizing Billable reports
• Match receipts to report and update Account codes in Tracker before processing
• Work with employee to make adjustments or disapprove in Tracker as needed prior to monthly billing
• Record international health insurance reimbursements to the International Health Insurance spreadsheet
• Move reviewed reports to the 2nd reviewer folder
• 2nd reviewer will “Process” reports in Tracker to be transferred to QuickBooks
• Expense Policy Guidelines Information Travel & Information Policies

Consultant Invoices

• Review consultant time sheets in Tracker prepared and submitted by Claire
• Process time sheets once they have been approved
• Notify Controller when all consultant time sheets for the month have been processed
• Prepare monthly payments to consultants in the bank and send vendor remittances from Tracker once payment has been initiated

Time Sheets

• Prepare Nights Away/Hardship spreadsheet monthly for travel bonus payment on monthly payroll
• Reconcile Nights Away/Hardship calculations at year-end

Fixed Assets

• Maintain fixed assets database and documentation in Depreciation Works (DW)
• Record monthly activity/additions/retirements/depreciation expense in Depreciation Works and QuickBooks
• Generate monthly/annual fixed asset reconciliation reports
• Close the prior financial year in Depreciation Works software
• Prepare annual Business Property Tax returns for 3 locations – Collin County, Harris County for Houston Office, Harris County for the Lab
• Timely file the Property Tax returns

Bank

• Post credit card transactions in Tracker Payment Requests to be moved to QuickBooks
• Review, enter missing transactions in QuickBooks and reconcile Fifth Third Bank credit card statements in QuickBooks
• Approve payments in the bank as needed
• Enter Europe transactions monthly to QuickBooks and reconcile the 3 bank statements (GBP, EUR, USD) – conversion to USD before reconciling
•  Europe bank transaction excel reports are saved in Accounting?Europe?Banking

International Payroll

• Prepare monthly payroll for international employees several days prior to month end for review by Controller
• Enter salary, travel bonus, retirement, expense reimbursement, etc to employee worksheets for uploading to ADP WorkMarket
• Review Travel/Hardship report generated in Tracker for monthly travel bonus entry
• Create monthly payroll notifications from worksheets and email to employees on the last day of the month
• Maintain ADP WorkMarket payment templates and assist international employees with onboarding

Credit Insurance

• Maintain credit insured clients in QuickBooks
• Prepare schedules/reports for annual insurance audit
• Assist Controller with client updates to the credit insurance policy

Project Accounting

• Project Accounting within Tracker Suite to include setting up projects, preparing billing, posting payments
• Prepare reports for Project Managers analyzing project profitability and remaining PO balances
• Become thoroughly trained on all modules within Tracker Suite – Customers, Opportunities, Time Sheets, Expense Reports, Payables
• Review and release customer invoices prepared by Project Accountants

Accounts Payable

• Supervise accounts payable and consultant invoice processing functions
• Review expense reports and vendor invoices for accuracy and general ledger coding
• Make direct deposit/wire transfer payments to consultants, employee or vendors
• Send notifications of payments as needed
• Prepare and file annual 1099s

Customer Relationships

• Post payments from customers in QuickBooks
• Prepare Accounts Receivable reports to review for collection procedures
• Liaison with customers regarding overdue payments

Financial Integrity

• Prepare schedules and reports related to annual external financial statement review
• Prepare schedules for financial institution as required
• Account reconciliations quarterly or as requested by Controller
• Assist Controller with special projects

Miscellaneous

• Assist with special projects as needed
• Liaise with BUK Accountants to complete annual audit
• Troubleshoot/resolve TrackerSuite technical issues
• Assist employees with requests for reporting in TrackerSuite relating to project time & expenses.
• Work with TrackerSuite developers on software issues/improvements & upgrades
• Liaise with BUK Accountants to complete annual audit
• Create new projects in Tracker as needed
• Maintain Company Contact Email daily and forward information requests to appropriate contact
• Monitor BEP Accounting email and disseminate project related information to accountants and Project Managers

Requirements/Skills

• Bachelor’s degree in accounting
• CPA highly preferred
• Advanced knowledge of Microsoft Word, Excel, and Outlook