Accounts Payable Clerk
September 17, 2024Senior Accountant
September 17, 2024#9804
Summary
Our client in the media/advertising industry is looking for an AP specialist. The ideal candidate will posses 3+ years of experience processing AP, have experience with Advantage software and come from the media/advertising industry.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Receives invoices from vendors via mail and email, checking for accuracy and compliance.
- Scans vendor invoices utilizing imaging software.
- Completes Accounts Payable Invoice Entries in the Advantage accounting system.
- Coordinates approval of vendor invoices utilizing workflow routing software.
- Posts invoices into accounts in the Advantage accounting system.
- Prints all accounts payable reports and maintains all accounts payable files.
- Coordinates payments of vendor invoices, preparing the files to be transmitted to FastPay for checks, ACH and credit card payments. When necessary, checks are to printed in house. Wire transfers are to be coordinated with the owner of the Company
- Communicates cash requirements for payable dates to the Controller.
- Analyzes vendor statements, reconciling differences.
- Answers all vendor inquiries and coordinates vendor communications.
- Maintains schedules of daily bank account activity.
- Assists in monthly closings and entering manual journal entries.
- Prepares analysis/reconciliations of general ledger accounts, as required.
- Analyze data on the Check Prelist reports and prioritize accounts for payment.
- Handle in/out bound collection calls and follow up if necessary, in a timely and professional manner.
- Issues 1099’s annually.
General Requirements & preferences:
- Experience using Advantage Software
- 3+ years experience processing AP
- Media/Advertising industry preferred
- Degree is a plus