Assistant Controller

Contract-to-Hire: Assistant Controller (10409)
Our client, located in Frisco, is looking for an Assistant Controller to join their team on a contract-to-hire basis. 

This role is mostly in-office, with some flexibility. 

Key Qualifications: 

• CPA is required. 
• Experience with QuickBooks, Tracker Suite, and/or ADP is a bonus.
• Will prepare payroll, handle benefits reconciliations, post prepaid journal entries, do project accounting, manage AP invoices, and handle close. 
• Must be comfortable wearing many hats and being hands-on with the transactional work. 

Summary: 
The primary responsibilities of this position involve performing accounting functions within Project Accounting, Payroll, Accounts Payable, Benefits reconciliation, and assisting the Controller with special projects, as necessary.
 
Essential Duties and Proficiencies:
Below presents essential duties and proficiency requirements involved in this position but are not limited to the below nor are they presented in any order of priority importance.

Project Accounting

• Setting up projects, preparing billing, and posting payments to Tracker Suite.
• Prepare reports for Project Managers, analyzing project profitability, and tracking remaining PO balances.  
• Become a subject matter expert on Tracker Suite, including Customers, Opportunities, Time Sheets, Expense Reports, Payables.
• Review and release customer invoices prepared by Project Accountants

Payroll Assistance

• Prepare semi-monthly and monthly domestic payroll for review by Controller
• Perform final review and processing of expense reports for entry in payroll platform
• Post payroll journal entry to QuickBooks
• Maintain Group Term Life schedule and update payroll worksheet
• Verify accuracy of employee changes to benefit plan elections and 401(k) elections 
• Prepare and file state payroll reports monthly/quarterly as needed
• Prepare census data for 401(k) Annual Compliance Testing

Benefits Accounting  

• Prepare monthly journal entries for employee benefit plans
• Reconcile employee benefits entries in QuickBooks

Financial Integrity

• Assist Controller with preparation of schedules and reports related to annual external financial statement review.
• Prepare tax related documents for company and its subsidiaries.
• Prepare schedules for financial institution as required.
• Account Reconciliations Quarterly or as requested by Controller.
• Assist Controller with special projects.

Accounts Payable

• Process accounts payable and consultant invoices in Tracker Suite and QuickBooks.
• Make direct deposit/wire transfer payments to consultants, employees or vendors.
• Send notifications of payments as needed.

Customer Relationships  

• Liaison with customers regarding overdue payments
• Prepare reports for customer open balance inquiries

Qualifications and Experience Requirements:

• Ability to work in the U.S.A. without sponsorship is required.
• Bachelor’s degree in accounting, CPA required. 
• Minimum 10 years of accounting experience, 5 of which must be in staff accounting role
• Accounting experience with international transactions and currency conversion

Competencies:

• Experienced with Microsoft 365 with proficiency in Excel, Word, and Outlook.
• Proficient with QuickBooks Enterprise Pro, Desktop version
• Proficiency with fixed asset management software programs
• Exemplary attention to detail 
• Minimum intermediate level with Adobe DC.
• IT literacy advanced and comfortable learning new platforms, software, and training others when applicable.
• Excellent written and oral communication skills.
• Ability to rely on experience, knowledge, and judgment to effectively and efficiently handle the heavy workload of monthly accounting cycle
• Ability to work under general, and at times minimal, supervision with ability to be proactive  and self-motivate.
• Ability to work independently while asking for and accepting direction and guidance within a globally changing company, industry, and environment

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