Entry Level IT Support Analyst
February 4, 2026AP Specialist 10542
The Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable for all facilities. This position is responsible for completing payments and expenses by receiving, processing, verifying, paying, and reconciling invoices. The Accounts Payable Specialist will oversee both raw and packing materials, researching discrepancies and inputting data for invoicing and payments as well as preparing monthly reports. In addition, the Accounts Payable Specialist may be required to participate in departmental duties; answering phones, sharing front desk duties, and supporting management with ad hoc projects as needed.
Responsibilities
- Process, verify, and reconcile high-volume invoices in a fast-paced environment while ensuring accuracy and compliance.
- Manage and resolve complex vendor inquiries and escalations, maintaining strong and professional supplier relationships.
- Collaborate cross-functionally with procurement, operations, and other departments to improve and streamline the procure-to-pay process.
- Support monthly and year-end close activities, including accounts payable accruals and account reconciliations.
- Analyze invoices and ensure accurate cost allocate to appropriate accounts and cost centers.
- Monitor payment terms and discount opportunities; prepare and schedule vendor payments while resolving discrepancies related to purchase orders, contracts, or invoices.
- Process stop payments and purchase order amendments as needed.
- Maintain organized accounts payable records, files, and ledgers by timely posting and verifying transactions.
- Record and report State Use Tax in accordance with regulatory requirements.
- Coordinate effectively with remote teams and multiple facilities
- Maintains financial security by following internal accounting controls.
- Ability to work with State Use Tax recording and reporting requirements.
- Assist in 1099 compliance
Requirements
- High School diploma or equivalent, Associates degree (preferred)
- Minimum of 4 years full cycle Accounts Payable experience.
- The ability to build and maintain vendor relationships.
- Proficient in accounting software (JDE, Oracle, Esker, Excel,)