AP Coordinator
May 30, 2025D365 Senior Manager
June 2, 2025Job Description
AP Senior Associate
We are seeking a detail-oriented, high-energy Accounts Payable Senior Associate to join our dynamic Accounts Payable team. Reporting to the Accounts Payable Manager, this role is essential in ensuring the accurate and timely processing of invoices, maintaining strong supplier relationships, and supporting continuous process improvements within our AP function. The ideal candidate will thrive in a fast-paced environment, possess strong analytical skills, and demonstrate a commitment to efficiency and accuracy. This role requires proficiency in full-cycle accounts payable operations, a keen eye for detail, and the ability to collaborate cross-functionally to drive operational excellence. The Senior AP Associate will work closely with vendors, internal teams, and finance leadership to streamline workflows, optimize invoice processing, and enhance financial reporting within our ERP and Coupa procurement system.
Responsibilities:
- Process a high volume of invoices accurately and efficiently, ensuring compliance with company policies and vendor terms.
- Review and code invoices, ensuring appropriate general ledger account assignments and approvals before processing – focus may include capital intensive projects, high-tech computing, construction and / or inventory
- Monitor AP inboxes and respond to inquiries from vendors and internal teams, ensuring timely and professional resolution of issues.
- Assist with Coupa post-implementation optimizations, troubleshooting system issues and improving AP workflows.
- Knowledge and ability to work cross-functionally with operations, procurement and accounting groups
- Reconcile vendor statements, proactively resolving discrepancies and preventing late payments.
- Support AP reporting and analytics, providing insights to management to enhance financial oversight.
- Assist in month-end close processes, including accrual calculations and reconciliations.
- Prepare and process payment runs, including ACH, wire transfers, and checks, ensuring timely and accurate disbursements.
- Ensure compliance with internal controls and company policies, supporting audits and documentation requirements.
- Assist with the annual 1099 reporting process, ensuring accuracy and timely submission.
- Identify and recommend process improvements, working closely with the AP Manager to drive efficiency and automation within the AP function.
Requirements:
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 3+ years of accounts payable experience, including invoice processing, vendor management, and AP reporting
- Experience with high-tech, telecom, construction or other capital-intensive businesses is strongly preferred
- Experience with Coupa is required
- Experience with ERP systems (Microsoft Dynamics 365, SAP, Oracle, or similar) a plus
- Strong analytical and problem-solving skills, with a keen attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced, dynamic environment
- Excellent communication and interpersonal skills, with the ability to collaborate cross-functionally
- Proficiency in Microsoft Excel and other financial reporting tools
- Self-motivated team player with a strong work ethic and ability to take initiative