#10089 Job Description
Manager – Accounts Payable
We are seeking a high-energy, results-driven Manager of Accounts Payable to join our dynamic Accounts Payable team. This role will play a pivotal part in optimizing post-implementation Coupa processes, enhancing reporting capabilities, and providing strategic oversight of full-cycle AP operations. The ideal candidate will thrive in a fast-paced environment, demonstrating executive presence while managing high volumes of transactions with accuracy, efficiency, and urgency.
This role requires strong analytical skills, problem-solving capabilities, and a continuous improvement mindset to refine workflows, improve automation, and drive efficiencies in accounts payable. The candidate will oversee critical AP procedures, including invoice coding, approvals, exception management, and supplier relationships, while also ensuring compliance with internal controls and regulatory requirements.
This position reports to the Accounts Payable Senior Manager and will involve regular collaboration with finance leadership, procurement teams, and external vendors to enhance AP functions.
Key Responsibilities:
- Lead and optimize post-implementation Coupa processes, ensuring maximum efficiency in invoice processing, approval workflows, and reporting functionalities.
- Own and refine AP reporting capabilities, providing data-driven insights to finance leadership and driving continuous process enhancements.
- Oversee and ensure the timely and accurate processing of invoices for both US and international vendors, maintaining adherence to company policies and financial controls.
- Monitor AP inboxes and inquiries, ensuring team members resolve vendor and internal questions promptly and effectively.
- Manage invoice approvals and coding workflows, identifying opportunities to streamline routing, escalate approvals, and proactively resolve AP aging issues.
- Support month-end close processes, including the preparation and review of accruals, reconciliations, and variance analysis.
- Ensure strong internal controls are implemented and operating effectively to minimize financial risks and ensure regulatory compliance.
- Lead annual 1099 process across multiple legal entities, ensuring compliance and timely reporting.
- Train, develop, and motivate a high-performing AP team, fostering a culture of accountability, collaboration, and professional growth.
- Drive process improvements within AP operations, identifying automation opportunities and efficiency gains within Coupa, Microsoft Dynamics 365, or other ERP systems.
- Demonstrate executive presence and strong cross-functional collaboration, working closely with procurement, finance, and executive teams to improve financial processes and supplier relationships.
Qualifications and Experience Requirements:
- Bachelor’s degree in Accounting, Finance, or related field
- 7+ years of relevant Accounts Payable experience, including managing high-volume AP operations
- 3+ years of leadership experience, with proven success in managing and mentoring AP teams
- Hands-on experience optimizing Coupa post-implementation and improving reporting and automation workflows, with the ability to generate meaningful AP insights and reports
- Proven ability to operate in a fast-paced, high-energy environment, managing multiple priorities with a strong sense of urgency
- Meticulous attention to detail, highly organized, and exercises strong self-review in work
- Proficiency in ERP systems (Coupa, Microsoft Dynamics 365, SAP, Oracle, or similar)
- Strong executive presence and communication skills, with the ability to interact effectively with senior leadership, vendors, and cross-functional teams
- Experience driving process improvements and automation within AP functions