Tax Associate
December 12, 2025Director of Purchasing
December 16, 2025Job Description 10196
Our client in Arlington is an innovative energy management services, procurement and energy infrastructure development firm focused on delivering energy solutions to our clients and accelerating the clean energy transition.
The Accounts Payable Manager is responsible for overseeing the full-cycle Accounts Payable process, ensuring timely, accurate, and compliant processing of all vendor invoices and payments for multiple subsidiaries of company. This role provides leadership, guidance, and performance oversight for one AP Specialist while driving process improvements, strengthening internal controls, and supporting month-end and year-end financial activities.
Primary Responsibilities
Leadership & Team Management
• Supervise, coach, and develop one AP Specialist, including workload delegation, training, and performance feedback.
• Establish clear goals and performance standards for the AP function.
• Serve as the primary escalation point for complex AP issues, vendor disputes, and policy exceptions.
• Promote a culture of accuracy, accountability, and continuous improvement within the AP team.
Accounts Payable Operations
• Oversee the full-cycle AP process, ensuring timely review, approval, and processing of vendor invoices.
• Ensure accurate general ledger coding, adherence to company policy, and proper documentation.
• Manage the three-way match process (invoice, PO, receiving) and resolve discrepancies as needed.
• Review and approve payment runs, including ACH, checks, and wire transfers.
• Monitor the AP aging report, prioritize payments, and support cash flow planning with the Treasury team.
• Maintain vendor master data, ensuring W-9s, tax information, and banking details are complete and accurate.
• Manage the timely payment of 1099 partners’ sales commissions.
Financial Reporting & Compliance
• Support month-end close activities including accruals, AP reconciliations, and variance analysis.
• Assist with year-end reporting requirements, including supporting the Tax department with 1099 preparation.
• Ensure compliance with GAAP, internal control requirements, and company policies.
• Prepare AP metrics, and process KPIs for management review.
Process Improvement & Systems
• Evaluate AP processes regularly and implement improvements to enhance accuracy, efficiency, and control.
• Collaborate with Procurement, Operations, and Finance leadership to streamline workflows.
• Serve as a subject matter expert for AP functionality within the ERP/accounting system.
• Participate in system upgrades, automation initiatives, or policy development projects.
Qualifications
• 10+ years of Accounts Payable experience, including full-cycle AP responsibilities.
• Bachelor’s Degree in Accounting, Finance or Business is highly preferred.
• Previous supervisory or team lead experience preferred.
• Strong understanding of GAAP, AP workflows, and internal control best practices.
• Proficiency with ERP/accounting systems. Netsuite experience is highly preferred.
• Excellent communication and vendor-management skills.
• High attention to detail, accuracy, and ability to meet deadlines in a fast-paced and dynamic environment.
• Strong analytical and problem-solving skills.