Senior Associate, Real Estate & Site Acquisitions
August 20, 2026Senior Controller / VP of Accounting
August 25, 2026AP Specialist
Job Description
Position Summary
We are seeking a detail-oriented Accounts Payable Analyst / Staff Accountant to manage the full-cycle accounts payable process, including vendor master maintenance, invoice-to-PO-to-receipt matching, payment processing, and corporate credit card reconciliation. This role requires strong knowledge of internal controls, vendor compliance (W-9/TIN matching, COI tracking), and advanced Excel skills to support accurate, timely, and compliant AP operations.
Key Responsibilities
Vendor Master & Compliance
- Set up, maintain, and periodically audit vendor master records
- Collect and validate W-9 forms; perform IRS TIN matching before vendor activation
- Track Certificates of Insurance (COI); monitor expirations and drive renewals
- Support accurate 1099 classification and year-end filing
Invoice Processing & 3-Way Matching (PO / Receipt / Invoice)
- Match invoices to PO and receiving documentation before payment release
- Research and resolve price/quantity/terms discrepancies
- Code invoices to correct GL accounts and cost centers
Payments
- Prepare payment runs (check, ACH, wire) within approval workflow
Corporate Credit Card Program
- Monthly transaction coding and receipt collection
- Statement reconciliation and policy-exception follow-up
Internal Controls
- Support audit requests with documentation
- Maintain AP SOPs
Technical Skills
Job-specific knowledge and functional proficiencies required to execute the responsibilities above.
| Skill | Applied To |
| Vendor master data management | Vendor onboarding, record accuracy, deactivation |
| W-9 collection & IRS TIN matching | Vendor activation, tax compliance |
| COI tracking & compliance monitoring | Vendor risk management |
| 1099 classification & year-end filing support | Tax reporting accuracy |
| 3-way match (PO / Receipt / Invoice) | Payment accuracy, fraud prevention |
| GL coding & cost center allocation | Financial reporting accuracy |
| AP payment processing (check / ACH / wire) | Payment execution |
| Corporate credit card reconciliation | Spend management, GL close |
| Internal controls & segregation of duties | Risk mitigation, audit readiness |
| Audit support & SOP documentation | Compliance, process consistency |
| Excel (intermediate–advanced: VLOOKUP/XLOOKUP, pivot tables, SUMIFS) | Reconciliations, data analysis |
| ERP / AP systems | Daily transaction processing |
Soft Skills
Behavioral and interpersonal competencies that support success in this role.
| Skill | Why It Matters |
| Attention to detail | Catches discrepancies before they become payment errors |
| Integrity & trustworthiness | Handles sensitive vendor, banking, and payment data |
| Organization & time management | Manages high invoice volume and compliance deadlines |
| Vendor relationship management | Resolves disputes without damaging vendor relationships |
| Cross-functional communication | Coordinates with purchasing, receiving, budget owners |
| Diplomacy / tact | Enforces policy with cardholders/requesters without friction |
| Analytical thinking | Traces discrepancies to root cause |
| Sound judgment / ethical decision-making | Flags fraud risk or unusual vendor requests |
| Adaptability | Adjust to process/system changes and shifting priorities |
| Reliability & accountability | Owns deadlines with minimal oversight |
| Discretion & confidentiality | Protects TIN, banking, and financial data |
| Composure under pressure | Maintains accuracy during close/audit crunch periods |
Qualifications
Required
- Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
- 2+ years of accounts payable or staff accounting experience
- Hands-on experience with vendor master data management
- Working knowledge of W-9 collection and IRS TIN matching processes
- Experience with 3-way match (PO, receipt, invoice) processes
- Intermediate Excel skills
- Understanding of internal control principles related to AP/procurement
Preferred
- Experience managing Certificates of Insurance (COI) tracking/compliance
- Corporate credit card program administration experience
- Familiarity with ERP/AP systems
- Experience supporting internal or external audits
- Knowledge of 1099 filing requirements