Tax Director
November 21, 2024Director of Total Rewards
November 22, 2024The Accounts Payable (A/P) Accountant is responsible for overseeing the entire accounts payable process, ensuring accurate and timely processing of all vendor invoices and payments. This role includes managing the A/P cycle from invoice receipt to payment completion, maintaining compliance with policies and accounting standards, and implementing process improvements. The A/P Accountant will work closely with other departments and provide strategic insights to enhance efficiency, accuracy, and vendor relationships.
Supervisory Responsibilities
Oversee the full A/P cycle, ensuring accuracy and timeliness of all accounts payable transactions.
Provide guidance and oversight to junior A/P staff or clerical assistants as needed.
Key Responsibilities
- Oversee the end-to-end accounts payable process, including receiving, validating, coding, and processing invoices in compliance with company policies.
- Manage payment schedules to ensure timely disbursement of funds via checks, ACH, or wire transfers.
- Ensure all invoices are properly authorized and match purchase orders and receiving documents, resolving discrepancies when necessary.
- Maintain the A/P aging report, monitor outstanding payments, and address any overdue invoices.
- Reconcile the accounts payable subledger with the general ledger monthly, resolving any discrepancies.
- Prepare accruals, adjusting entries, and relevant reports for month-end close.
- Establish and maintain strong vendor relationships, resolving issues and answering inquiries as needed.
- Ensure compliance with accounting standards, GAAP, and internal policies.
- Identify, recommend, and implement process improvements within the A/P function to increase efficiency and accuracy.
- Assist with audits by preparing documentation and explaining A/P processes and transactions.
- Develop and maintain A/P policies and procedures to ensure consistent and compliant practices.
Competencies
- Strong attention to detail and accuracy in financial documentation.
- Excellent organizational and time-management skills.
- Strategic problem-solving skills, with the ability to identify and implement process improvements.
- Ability to communicate effectively with vendors and internal stakeholders.
- Proficiency in accounting software, especially NetSuite, and Microsoft Excel.
Required Skills/Abilities
- In-depth understanding of accounts payable processes, accounting principles, and month-end close procedures.
- Strong proficiency with NetSuite (preferred) or similar ERP systems.
- Advanced knowledge of MS Excel, including functions such as VLOOKUP and pivot tables.
- Ability to exercise independent judgment and make decisions aligned with company policy.
Education And Experience
- Bachelor’s degree in Accounting, Finance, or a related field is required.
- Minimum of 3-5 years of experience in accounts payable or general accounting, with at least 1-2 years in a supervisory or full-cycle A/P oversight role.
- Experience with NetSuite is highly preferred.
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