Accounting Assistant
October 29, 2026CONTRACT: Project Accounting Associate (#11091)
Position Summary
We are seeking a detail-oriented Temporary Project Accounting Support Specialist to assist our Project Accounting team with transactional processing, project administration, data maintenance, and accounting support. This role will reduce administrative workloads, resolve outstanding transactions, improve data accuracy, and support standardized processes across the organization. Experience in project-based accounting, preferably in architecture, engineering, or professional services, is preferred.
Key Responsibilities
Accounts Payable and Subconsultant Invoice Support
- Enter and process subconsultant invoices; review coding, completeness, and supporting documents.
- Process invoice rejections, corrections, and voucher modifications within approved workflows.
- Coordinate with AP and Project Accounting to resolve discrepancies and missing invoices.
- Maintain invoice logs, payment status reports, and reconciliations against commitments.
Expense Processing and Cost Adjustments
- Download and organize Navan expense data and receipts.
- Assist with expense reconciliations, approved cost transfers, and corrections.
- Research labor and expense coding discrepancies and document proposed corrections.
Project Accounting Cleanup and Special Projects
- Resolve aged vouchers, incomplete project records, and assigned transaction backlogs.
- Assist with project closeout reconciliations and documentation.
Required Qualifications
- 2+ years in accounting, AP, billing, or project accounting support.
- Experience with ERP or project accounting systems and strong Microsoft Excel skills.
- Strong attention to detail, organization, communication, and problem-solving.
- Ability to manage deadlines independently and follow approval procedures.
Preferred Qualifications
- Deltek Vantagepoint
- Architecture, engineering, construction, or professional services experience.
- Subconsultant invoicing, contract administration, Navan
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