Accounting Assistant
September 18, 2024Intercompany Reconciliations Project
September 18, 2024Construction Accountant 9807
Responsible for job cost tracking, balance sheet reconciliations, research, and communication with project managers on project status and payment approvals.
Responsibilities
- Preparing subcontractor agreements
- Preparing all general condition and subcontractor monthly invoices for owner billing
- Maintain the billing folders for all projects with the appropriate documents, including monthly invoices and waivers
- Prepare job cost reports as requested from the project management team
- Track outstanding accounts payable per project
- Prepare monthly job cost on closed projects
- Complete the WIP on a quarterly basis
- Ensure consistent billing and financial reporting at project levels by following best practices.
- Review project budgets, staffing and work plans to guarantee appropriate fees.
- Offer exact invoices to clients and coordinate consultant payments.
- Monitor accounts receivable and support project managers with collection efforts, as well as track outstanding receivables and make the required calls to collect
- Run and send pre-bills for project manager’s review and instruction.
- Support analysis and report assigned projects’ financial information.
- Translate project working capital financial information and support project team.
- Offer actual costs information to team and conduct transfers.
- Generate, audit and mail client invoices to assist in cash flow and make subcontractor invoice payments.
- Input owner billings, change and purchase orders, subcontracts and journal entries.
- Support effective client relationship and submit project invoices.
- Ensure up-to-date maintenance of client contracts that reflect project needs.
- Guarantee timely reporting, budgeting, financial management and project forecasting to clients.
Requirements
- Bachelors in Accounting preferred
- Ideally would have previous construction accounting experience or accounting in similar field.
- Must have project based (% of completion) accounting experience
- 3 – 5+ years accounting experience
- Experience with billing in Accounts Receivable and Accounts Payable.
- Experience in Spectrum preferred