Senior Manager, Fixed Assets
March 19, 2026Finance Manager
April 6, 202610660: Job Title: Accounting Specialist – Accounts Payable (Construction)
Location: Dallas, TX (On-site)
Industry: Construction (Sub-Contractor)
Position Overview
Our client is seeking a detail-oriented Accounting Specialist with a strong focus on Accounts Payable to support their construction operations. This role will manage high-volume invoice processing, ensure accurate job cost coding, and maintain compliance with construction-specific requirements including lien waivers, notices, and pay-when-paid provisions.
Experience in underground utilities or heavy civil construction and familiarity with Trimble Viewpoint Spectrum is highly preferred.
Key Responsibilities
Accounts Payable (Primary Focus)
- Process high-volume vendor invoices with accuracy and timeliness
- Code invoices to correct job, phase, and cost type in Trimble Viewpoint Spectrum
- Ensure proper 3-way match (PO, receiver, invoice) where required
- Route invoices for approval and enforce timely turnaround (24-hour expectation where applicable)
- Prepare and assist with weekly check runs, ACH, and wire payments
- Maintain vendor files, including W-9s, insurance (COIs), and compliance documentation
- Respond to vendor inquiries and resolve discrepancies quickly
Construction Compliance & Documentation
- Collect, review, and track lien waivers (conditional and unconditional)
- Assist with preliminary notices and ensure compliance with state requirements
- Verify compliance documents (COIs, contracts, etc.) prior to payment release
- Ensure adherence to pay-when-paid contract terms
Job Cost & Operations Support
- Ensure all costs are properly allocated to jobs for accurate job costing
- Work closely with project managers and field teams to resolve coding or invoice issues
- Identify and flag cost discrepancies or missing documentation
Close Process & Reconciliations
- Assist with month-end close, including A/P accruals
- Reconcile vendor statements and resolve outstanding items
- Support bank and credit card reconciliations as needed
Qualifications
- 2–5+ years of A/P or accounting experience, preferably in construction
- Strong understanding of job cost accounting
- Experience with lien waivers, notices, and pay-when-paid environments
- Experience with Trimble Viewpoint Spectrum preferred
- Proficiency in Microsoft Excel (basic formulas, lookups preferred)
- High attention to detail with ability to manage large invoice volumes
- Strong organizational and follow-up skills
- Ability to work in a fast-paced, deadline-driven environment