Payroll Specialist
August 31, 2026Strategic Sourcing Manager
September 1, 2026Accounting Senior Manager / Controller 10964
Position Summary
Our construction client in Dallas is looking for their next Senior Accounting Manager / Controller who will oversee day-to-day accounting operations. Their primary responsibilities include vendor draw tracking, payables, wire and credit card processing, bank and positive pay reconciliation, cash management, and job-cost accounting in QuickBooks.
Key Responsibilities
- Draw Management: Maintain a master “draw” tracking spreadsheet by vendor; record and monitor draws against job budgets and bid amounts
- Accounts Payable: Process vendor payables on approximately a 45-day cycle; reconcile invoiced amounts to the original bid/contract for each job
- Construction Cost Verification: Apply working knowledge of residential construction sequencing and terminology (e.g., stem wall, foundation stages) to determine correct job-cost coding and validate that billed work matches actual construction progress
- Wire Transfers: Process outgoing wire transfers based on verbal instructions from
- Credit Card Management: Process weekly credit card payments; reconcile all charges to the specific job/project they relate to
- Positive Pay & Check Reconciliation: Reconcile daily positive pay exceptions with the bank; investigate and resolve erroneous or unauthorized checks
- Bank Reconciliations: Perform monthly reconciliations across all operating accounts
- Cash Management: Monitor money market account balances; transfer funds between accounts to optimize cash position and cover payables timing
- Revenue Recognition: Record deferred revenue entries
- Job Costing: Maintain job-based accounting across all active jobs
- Systems: Manage all accounting functions within QuickBooks
- Financial Reporting: Prepare monthly job-cost and cash position reports for ownership, including budget-to-actual variance by project
- Subcontractor Compliance: Collect and track lien waivers, W-9s, and certificates of insurance for active vendors/subcontractors as a condition of payment release
- Payroll Coordination: Ensure job-cost labor allocations are correctly reflected in payroll postings
- Year-End Support: Tax preparation with year-end schedules, 1099 preparation, and audit or review requests
- Internal Controls: Maintain supporting documentation for wire, credit card, and disbursement approvals sufficient to satisfy requirements
Qualifications
- Demonstrated experience with job-based/project accounting, ideally in residential or commercial construction
- Proficiency in QuickBooks
- Proficiency with Buildertrend platform / software
- Working familiarity with construction terminology and building sequence
- Experience with positive pay reconciliation and multi-account cash management
- Accounting or FinanceDegree required
- Experience handling wire transfers and vendor payment fraud-prevention practices