AP Manager

Their employees, whom we call “Partners” are the heart of their success and what sets them apart from our competitors. FORTUNE Magazine recognized them as one of the “100 Best Places to Work”, “Top 50 Training Organizations” and “Top 30 Companies to Retire From” due to their solid commitment to the personal and professional development of each employee.

ROLE

• Manages and supervises Accounts Payable Specialists to provide an efficient team to perform accounts payable functions and related statutory reporting. Supervises the day-to-day operations of accounts payable ensuring work is timely, accurate, and complete.
• Resolves discrepancies on vendor accounts by interfacing with other departments, vendors or contractors.
• Ensures proper records are kept of purchases subject to state use tax in preparation for periodic state audits. Coordinates with external auditors in annual and special audit functions.
• Makes sure payables specialist(s) have obtained EINs or SSN of all vendors so that 1099s can be sent at year-end.
• Monitors cash flow reports and checks to ensure that all discounts are taken and accurate/timely payments are made. Processes all company payments daily via check or ACH.
• Prepares guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.
• Supervises matching of invoices with purchase orders and receiving documents.
• May make hiring, termination, or promotional recommendations. Conducts timely, complete and meaningful performance management conversations while growing employee careers.
• Maintains records for follow-up on open transactions and requests assistance from supervisors when these transactions are not closed by the due date. Closes Accounts Payable, Inventory, and Travel & Expense modules monthly, including all reports. Investigates unreleased batches and resolves issues.
• Coordinates with other corporate and financial management staff to assure smooth operations between the financial functions.