Assistant Controller
November 5, 2025Tax Manager
November 7, 2025Accounting Assistant 10410
Position Overview
We are assisting our client seeking a highly organized and proactive Accounting Assistant to support their accounting and tax team. This hybrid role blends hands-on administrative support with accounting-related responsibilities. The ideal candidate thrives in a fast-paced environment, demonstrates a strong sense of ownership, and is passionate about continuous improvement.
Key Responsibilities
Administrative & Executive Support
- Corporate oversight of outsourced business licenses
- Assist with licenses, registrations, and credit applications
- Manage mail: scan, sort, and forward to appropriate owner (tax and payable)
- Prepare and process certified documents: scanning, mailing, and tracking
- Facilitate document signatures across departments and leadership
- File relevant ownership changes with federal, state, and local agencies
- Collaborate with the accounting team on vendor setup, invoice processing, and reconciliations
Core Competencies
- Sense of Urgency: Acts quickly and decisively to meet deadlines and resolve issues
- Responsiveness: Communicates promptly and professionally with internal and external parties
- Ownership: Takes initiative and follows through on tasks with minimal supervision
- Delegation: Knows when and how to escalate or reassign tasks effectively
- Constructive Thinking: Solves problems creatively and proactively
- Continuous Improvement: Seeks ways to enhance processes and increase efficiency
Qualifications
- Associate or Bachelor’s degree in Accounting, Business Administration, or related field
- 2+ years of experience in accounting support or executive assistance
- Proficiency in Microsoft Office Suite and document management systems
- Strong attention to detail and excellent organizational skills
- Ability to handle confidential information with discretion
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